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JOB OPPORTUNITIES

Founded in 1902 by Arts and Crafts movement idealists, Ralph and Jane Whitehead, the Woodstock Byrdcliffe Guild is one of the oldest continuously operating arts colony in America. Today, Byrdcliffe serves as an increasingly vibrant cultural center supporting artists and diverse forms of artistic expression, attracting and serving local, regional, national, and international artists and audiences. Byrdcliffe owns and manages a 250-acre mountainside campus and a center for the arts located in the village of Woodstock, New York. Byrdcliffe’s programming includes an artists-in-residence for 80 artists, exhibitions, workshops and classes and performances.

 

Operations/Administration Manager  

Small, professional, committed staff with active, engaged volunteer board seeks teammate to coordinate core operations for multi-faceted historic arts organization. Ideal position for a recent Arts Admin grad or someone starting a career in arts administration. Great opportunity to learn the ropes from seasoned professionals and gather experience in all areas of arts administration—gallery, education, residency, history. Growth potential if desired. Experienced arts administrator welcomed to apply. Experienced administrative manager seeking to transition to work in the arts welcomed.


Reports to:
Executive Director
Supervises: Interns
Job Type: Full-time
Pay: $41,000.00 – $48,000.00 per year depending on experience
Schedule: Monday to Friday, 10-5; Occasional weekend work


Job Description

The Operations/Administration Manager is responsible for the general day to day operations of the facilities and administrative tasks. They assist the Executive Director in creating and maintaining organizational procedures, striving for high standards with a knowledge of best practices. The Operations/ Administration Manager, working with the Executive Director and members of the Board of Directors, coordinates fundraising events and tracks membership and donations, including grants.


Duties include:

General Admin

  • Maintain administrative calendar for Board meetings, Events, and venue rentals
  • Sort and distribute mail
  • Manage daily office needs, including telephones, internet and ordering of supplies.

Banking (in coordination with the part-time bookkeeper and gift shop manager)

  • Track and make bank deposits, prepare weekly banking reports.
  • Track and allocate online payments, such as Square and PayPal.

Property and Housing (250 acres, 26 historic buildings)

  • Manage listings, inquiries, applications, leases, renewals, and payments for short- and long-term residential and commercial rentals in arts colony.
  • Coordinate venue rental for three sites (theatre, gallery, barn)
  • Liaise with property manager on all showings and maintenance.

Fund Development

  • Assist Executive Director in preparation of grant materials and grant reports
  • Ensure timely mailings of all member letters, e-blasts, and other forms of communication
  • Manage database.

Craft Workshops and Classes

  • Coordinate schedules with instructors.
  • Track all class and workshop payments.
  • Track attendees and communicate with teachers about registrations

Requirements:

  • A love for the arts, contemporary art, performance, and/or history of American art.
  • Experience in office administration
  • Excellent interpersonal and communication skills, sensitivity toward and ability to collaborate and work with diverse populations.
  • Aptitude for maintaining a pleasant and collegial atmosphere under sometime stressful conditions.
  • Sense of humor, flexibility, patience.
  • Computer skills, including proficiency in Microsoft Office and G Suite.

Education:

  • Bachelor’s (Preferred) or the equivalent

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Administrative experience: 1 year (Preferred)

Ability to commute/relocate:

  • Woodstock, NY 12498: Reliably commute or planning to relocate before starting work

To apply: send letter of interest and resume to jobs@woodstockguild.org

 

 

Weekend Shop Manager

Woodstock Byrdcliffe Guild seeks a weekend shop manager for a busy craft store and art gallery in the Village of Woodstock. Must be friendly, detail oriented, patient, and good with people. Fully responsible. Open and close shop, work on consignments with artists, use internet and payment platforms. Able to work alone. A knowledge of contemporary craft desirable. $15-18 per hour plus bonus. 10-15 hours per week. 20% discount on purchases and classes.

Send resume and cover letter about why you want to work here to jobs@woodstockguild.org

 

 

The Woodstock Byrdcliffe Guild is an Equal Opportunity Employer. The Woodstock Byrdcliffe Guild does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

 

Thank you for your interest.